2023 Large Ensemble Festival Registration

Large Group Festival Schedule:

Please see the current confirmed Bay Section Festivals here.

Large Group Festival Registration is now open for all festivals:

Please note that registration process for this year is different than years past, and will be via Google Form. This is a temporary registration process (likely to change next year) so that we can gather data about festival site needs. The festival registration forms will be live at the above indicated times, and was also sent out via email on Sept 2, 2022.

If you already registered but need to make a change to your registration, please contact Large Group Festival Co-coordinator Greg Conway. Please do not re-register!

Important information before registering: 

  1. You will need your NAfME ID number for registering on the google doc. This link will take you to the NAfME login page.  
  2. You may register up to 5 ensembles on one registration form.  For additional ensembles (more than 5) please submit additional forms. There is no limit on the number of ensemble that may be registered from a school.
  3. Registrations will be processed on a first-come, first-served basis, with in-district (or feeder district) schools receiving 1st priority and in-area schools (North, South, East, West, Valley) receiving 2nd priority. If you are an in-district (or feeder district) school and would like to be prioritized for your in-district festival, you must complete registration by Sept 21, 2022. Any further site host questions should be directed to our Large Group Festival Co-coordinator Greg Conway.
  4. Determine your ensemble classification via the Classification Information document.

If you register for a festival and there is not room, we will make every effort to work with you and get your group into a Bay Section Festival that works for your ensemble. You will receive follow-up confirmation of your festival site from one of our festival site coordinators. 

Important Update for In-person Festivals

With recent changes to mask guidelines from the CDC and the State of California, CMEA Bay Section in-person festivals will no longer require masks and bell covers for participation.  Each festival site should follow state, county, and their district guidelines as it pertains to masking, bell covers, social distancing, and proper hygiene measures. It is understood that each county and school district will have a different set of guidelines. It is the site host’s responsibility to make sure that information on COVID protocols gets passed on to attendees in a timely manner.  Bay Section will continue to require that each participating school submit an “Assumption of Risk” form (attached below). This form is intended to protect host schools, site hosts, and CMEA Bay Section. This form will require a signature from the school principal or designated administrator and should be submitted to your site hosts. If you wish to view more information about masking guidelines from the State of California-Health and Human Services Agency, you can do so here.

CMEA Bay Section Assumption of Risk Form

CMEA Comes To You will have a slightly later signup date, opening on Sept 26, 2022. If this is the festival experience that you are interested in please check back later in September for more information.